Setting Up a Clear Internship Working Plan

Step 1: Define Key Objectives

Identify what the intern will focus on and why it matters.

• Define the main project or projects
• Align tasks with business needs and the intern’s career goals
• Explain how the work supports broader team or company outcomes

Step 2: Break Work Into Tasks and Milestones

Create structure by dividing work into manageable pieces.

• Outline weekly or biweekly deliverables
• Break larger projects into smaller steps
• Use milestones to track progress and recognize key achievements

Step 3: Set a Realistic Timeline

Plan deadlines based on capacity and availability.

• Account for part-time or full-time hours
• Balance workload to avoid overwhelm
• Build in buffer time for changing priorities

Step 4: Clarify Communication and Reporting

Define how progress will be shared.

• Set check-in cadence, such as weekly meetings or updates
• Confirm reporting formats, such as short summaries or task trackers
• Clarify availability, responsiveness, and time zone expectations

Step 5: Include Learning and Development

Embed growth opportunities into the plan.

• Include training, shadowing, or exposure to new tools
• Explain how tasks support long-term career development
• Invite interns to propose mini-projects aligned with their interests

Step 6: Review and Adjust Regularly

Keep the plan structured but flexible.

• Review progress during weekly or biweekly check-ins
• Adjust scope or timelines based on pace and priorities
• Realign goals as projects evolve

Example Working Plan Structures

These examples provide structure while allowing flexibility.

Option A: Two Main Projects Plus Wrap-Up

Best for deeper, long-term project work.

• Week 1: Onboarding, access setup, starter tasks
• Weeks 2–6: Project 1 with milestone review
• Weeks 7–11: Project 2 with increased independence
• Week 12: Final deliverables, reflection, and handover

Option B: Three Modular Projects

Best for smaller, well-defined or cross-functional tasks.

• Week 1: Onboarding and access setup
• Weeks 2–4: Project 1 with progress summary
• Weeks 5–8: Project 2 with mid-project review
• Weeks 9–12: Final project with presentation or report