Tech and Tool Setup Essentials

Step 1: Provide Access Before Day One

Confirm the intern has access to required systems before the start date.

This may include:

• Communication tools such as Slack, Teams, or email
• Project management platforms such as Asana, Trello, or Notion
• File-sharing systems such as Google Drive or SharePoint
• Role-specific software

Early access prevents downtime and supports productivity from week one.

Step 2: Share Clear Setup Guidance

Do not assume familiarity with internal tools.

Provide simple, step-by-step setup instructions for each system.

Clear guidance reduces confusion and limits support requests during onboarding.

Step 3: Test Access Early

Ask interns to log in and test access during the first week.

Early testing helps identify issues quickly and avoids interruptions once project work begins.

Step 4: Assign a Tech Support Contact

Clarify who the intern should contact for technical issues. This may be the supervisor, an IT team member, or a shared support channel.

A clear point of contact speeds up resolution and keeps work on track.

Step 5: Maintain Data Security

Protect company systems and information by:

• Granting role-based access only
• Sharing clear data privacy and confidentiality guidelines
• Using secure passwords and two-factor authentication where applicable

Strong security practices reduce risk without slowing productivity.