Skip to content
English
  • There are no suggestions because the search field is empty.

Using Remote Meetings to Build Clarity and Momentum

Remote interns work without the in-office cues that help conversations flow, so meetings are often their main source of clarity, connection, and direction. Short, structured meetings with clear expectations help interns understand priorities, stay engaged, and contribute confidently, even across time zones or differing levels of experience.

How do I use remote meetings to build clarity and momentum?

In a virtual office, meetings are often the only time an intern sees their team "live." Because these moments are limited, they need to be high-impact. A well-run meeting doesn't just check a box, it provides the clarity and connection an intern needs to work independently for the rest of the week.

Preparation: Setting the Stage for Success

A successful meeting starts 24 hours before the "Join" button is clicked.

  • The One-Line Purpose: Clearly state why you are meeting. (e.g., "Goal: Finalize the social media calendar for March.")

  • The Essential Agenda: Give them three bullet points so they know what to prepare.

  • Time Zone Etiquette: Always include the UTC offset. Example: 10:00 AM UTC+0.

  • Selective Invites: Only invite those who need to be there. A smaller group is much less intimidating for a nervous intern.

Facilitation: Leading for Inclusion

Remote interns often hesitate to jump in. Use these cues to guide them:

  • The Anchor: Start by restating the goal. This helps interns who might be struggling with language or context to tune in immediately.

  • Camera Strategy: Use video for 1:1s and introductions to build rapport. For quick technical updates, audio-only is fine to reduce Zoom fatigue.

  • Active Turn-Taking: Instead of asking "Does anyone have questions?", try a Round Robin. Ask each person by name for one quick thought or blocker.

Engagement Boosters: Giving Every Intern a Voice

To get the most out of your intern's perspective, try these low-pressure methods:

  • The One-Sentence Takeaway: Before hanging up, ask everyone to share one thing they’ve noted as a priority. This confirms everyone is on the same page.

  • React & Poll: Use thumbs up or chat polls for quick votes. It’s a faster, easier way for interns to participate without the pressure of speaking.

  • The Breakout Spark: If you have multiple interns, give them 5 minutes in a breakout room to brainstorm an idea together before presenting it to the main group.

Follow-Up: Closing the Loop

The meeting isn't over until the documentation is done.

  • The 24-Hour Note: Send a short summary of Decisions Made, Owners, and Due Dates.

  • The Async Alternative: If an intern couldn't attend due to a time zone conflict, don't make them watch a 60-minute recording. Send them a 3-bullet recap or a 2-minute highlight video.

Use the linked Meeting Template Resource to structure your sessions and ensure consistency across intern and host company conversations. It helps keep meetings focused, outcomes clear, and follow-ups actionable.